Procurement

Material Management System

A. Local Supported Items

• Client issues RSO/PO.
• RSO/PO entry in PMS for stock availability and/or Source/Vendor identification.
• PMS generates RFQ to Vendor.
• Vendor responds to RFQ.
• Quotation submission & negotiation with Client (online if Client is on network).
• Quotation approval by Client.
• PMS generates Jash Purchase Order – JPO.
• Online information to Client – if Client is on network.

B. Local - Obsolete Items

• Client issues RSO/PO/Work Order.
• RSO/PO/WO entry in PMS for Source/Fabrication Vendor Identification.
• PMS generates request for Technical/Manufacturer drawing or sample from client.
• PMS generates RFQ supported with drawings and/or sample.
• Item Manufacturing/Reverse Engineering Quotation and capability confirmation is evaluated and research replacement/upgrade options.
• Vendor Quotation in response to RFQ.
• Quotation is evaluated against item replacement/upgrade possibilities and submitted for negotiation with Client.
• Quotation approved by Client.
• PMS generates Jash Purchase Order – JPO.
• Online information to Client – of Client is on network.

C. Foreign-supported Items

• Client issues RSO/PO.
• RSO/PO entry in PMS for Source/Vendor identification.
• PMS generates copy of RSO/PO and RFQ to Jash offices in USA & Europe.
• Out of Kingdom Jash Offices confirm PMS research in addition to identifying multiple Sources and submit Vendor quotes to Jash through PMS.
• Vendor quotes are negotiated with Client in the Kingdom or with Client Representative in the Country of Supply Source.
• Quote negotiation is completed and Client approval received.
• PMS generates Jash Purchase Order – JPO.
• Out of Kingdom Jash Office follows up with Vendor for QA and delivery schedule.

D. Foreign - Obsolete Items

• Client issues RSO/PO.
• RSO/PO entry in PMS for obsolescence evaluation.
• PMS identifies obsolescence support sources including out-of-Kingdom Jash engineering facilities.
• PMS generates RFQs through out of Kingdom Jash offices in USA and Europe.
• Item Manufacturing/Reverse Engineering Quotations are evaluated and short-listed.
• Quotation submission to Client Representative for negotiations and approval.
• PMS generates Jash Purchase Order – JPO for Vendor.
• All steps are available online for Client information, if Client is connected to Network.

E. Repair and Return R&R

• Client issues R&R/PO/Work Order.
• Client also issues documents for the Repair Items to be exported out of the Kingdom.
• R&R/PO/Work Order entry in PMS for Repair Source identification. Jash engineering capabilities are assessed for in-house repair possibilities.
• Out-of-Kingdom Jash Offices receive R&R items and deliver to selected repair facility/vendor.
• Tear down and evaluation process is completed and repair cost quotation submitted by Vendor.
• Repair quotations, along with replacement options negotiated with Client or Client Representative.
• Client approves quotation and PMS generates Jash Purchase Order – JPO.
• All steps are available online for Client information, if Client is connected to network.

Replenishment Spares Order Process